By Laws

Article I – Name   The Name of the organization is the Unioto Alumni Association     Article II – Purpose  The purpose of the association shall be to provide opportunities, activities and/or support primarily for graduates of Union Scioto (a.k.a. Unioto) Local Schools. These purposes may secondarily be extended to immediate family members, fellow classmates who attended Unioto and others as deemed appropriate. The encompassing goals of the association are to:  A. Extend support for and benefits to students and graduates of, plus non-graduates who primarily attended and/or identify with Unioto Schools for their educational experience;   B. Preserve and enhance the legacy of and welfare for Unioto Schools, its programs, its staff and faculty and all its beneficiaries (past, present & future),   C. Emphasize support for educational achievement, career development, healthy personal, family and community enrichment along with continued camaraderie for all those persons associated with Unioto Schools,   D. Bestow recognition on those persons/groups who reflect the embodiment of these goals and who have demonstrated significant positive contribution to the school and/or community by either single deed or sustained performance.   Article III – Responsibilities  A. The association, through its Board of elected officers shall:   1. strive to serve all its known constituents without discrimination based on race, color, creed, gender, national origin, religious preference or disability,   2. evaluate the needs and interests of its constituents/members for activities and/or services which address the purpose, mission and goals of the association   3. based on the identified needs/interests, set priorities, establish plans and time-lines, recruit support for, and other things necessary or incidental to the facilitation and accomplishment of said plans,   4. prepare (or have prepared) and publicize periodic reports (which shall include an annual report) detailing the plans, accomplishments, fiscal state and any related changes or recommendations regarding the association mission, goals, constituents,   5. promote, arrange and/or implement working agreements with various public and/or private entities and/or individuals   6. the association may enter into contracts with such entities as appropriate toward accomplishment of the purpose, mission, goals and/or activities,   7. recruit and promote financial and other types of support toward accomplishment of the purpose, mission, goals and/or activities,   8. set/approve fee schedules and/or budgets related to accomplishment of the purpose, mission, goals and/or activities,   9. obtain by gift, grant, device, or bequest, any monies, lands, properties, holdings, assets or other items of value which may sustain and/or enhance accomplishment of the purpose, mission, goals and/or activities,   10. acquire, convey, lease, or enter into contracts to purchase, lease, sell property and/or holdings which may sustain and/or enhance accomplishment of the purpose, mission, goals and/or activities,   Article IV – Membership  A. Full Voting Membership in the Association shall be open to all graduates of Unioto B. Associate, Non-Voting Membership in the Association shall be open to all others by request to and majority vote in the affirmative by the Officers at any duly called meeting and/or other telephonic/electronic process. C. The Officers may establish, set, revise, adjust terms and conditions for, approve exclusions, and/or suspensions of reasonable membership fees only after a resolution is passed by the voting membership at its duly called biennial meeting, Article V – Meetings  A. meetings of the officers shall be at the call of the president of the association and/or by a request of the simple majority of other officers, and of sufficient frequency/duration to reasonably conduct the business of the association, B. the full membership of the association shall meet not less than on a biennial (two years) schedule as determined by voice vote among those in attendance at each said biennial meeting, C. the president (or vice-president, in the absence of the president), shall preside over all meetings D. the biennial meeting may include a "Master/Mistress of Ceremony" for purposes of facilitating the program agenda,   Article VI – Officers  A. Election of Officers  1. The executive officers of the association shall consist of president, vice-president, secretary, treasurer, and immediate past-president, 2. The term of office shall be for a period of two years commencing immediately upon announcement of full membership election results at the biennial meeting, 3. A slate of executive officer candidates shall be solicited and prepared by an election nominating committee including personal resumes of the nominees then presented to the full membership immediately prior to the biennial meeting, 4. newly elected officers shall consider the need to request orientation and temporary assistance by the out-going counterpart officer in order to facilitate transition of business, 5. the president shall serve no more than two consecutive terms in office but may serve multiple non-consecutive terms, 6. any officer may be expelled from office for any of the following reasons upon simple majority vote by the other officers in the affirmative after the alleged officer of issue has had fair opportunity within executive session to defend his/her position: misfeasance, malfeasance, chronic absences, or other actions (or lack there of) which constitute a disruption, negative influence or risk to the activities of the executive committee and/or the operation of the association   B. Executive Officer Responsibilities  1. President:   a. shall preside at all meetings and may serve as an ex-officio member of all committees except the nominating committee, b. shall serve as tie breaking vote as necessary for any issue for which a majority is required for actions of any committee and the association, c. shall serve as the chief executive officer of the association, d. shall assign/appoint members and/or officers to committees, e. shall oversee the preparation of the meeting agenda f. shall exercise such other authority and responsibilities as from time-to-time may be necessary and/or beneficial to accomplishment of the purpose, mission, goals and/or activities of the association, as assigned by the executive committee, g. may, after consultation with the other officers, excuse, temporarily suspend or otherwise temporarily replace other executive officers for failure to act reasonably, accurately or efficiently address their elected role   2. Vice-President:   a. shall serve as president in the absence of the president, b. shall serve as Chairperson of Planning/Fundraising Activities c. shall exercise such other authority and responsibilities as from time-to-time may be necessary and/or beneficial to accomplishment of the purpose, mission, goals and/or activities of the association, as assigned by the executive committee,   3. Secretary:   a. shall exercise oversight of all meeting attendance and advise the president on issues of rules of order, b. shall prepare (in advance) all meeting agenda for review and edit approval by the president c. shall record all assigned meeting minutes, prepare and submit a reasonable and workable facsimile of same to the executive committee for review and edit approval prior to the next scheduled meeting and related publication to the membership, d. shall safely and securely maintain and retain all records, documents, data bases, and other related materials pertaining to the business affairs of the association, e. shall exercise such other authority and responsibilities as from time-to-time may be necessary and/or beneficial to accomplishment of the purpose, mission, goals and/or activities of the association, as assigned by the executive committee,   4. Treasurer:   a. shall have oversight of all financial records and monies of the association and assure that sound fiscal policies and practices are observed by the executive committee, b. shall record and maintain records of all financial transactions of the association in a manner which complies with generally accepted principles of accounting c. shall preside over the finance committee d. shall recommend investment and expenditure actions to the executive committee e. shall be the primary signatory on all checks and/or other payments tendered by the association f. shall prepare and/or act to have prepared an annual financial statement of the association which accurately reflects the associations prior year’s fiscal status along with any related recommendations by June 30th of each year,    g. shall exercise such other authority and responsibilities as from time-to-time may be necessary and/or beneficial to accomplishment of the purpose, mission, goals and/or activities of the association, as assigned by the executive committee, 5. Immediate Past-President:   a. shall serve as consultant to the president and executive committee in order to help assure activities of the executive committee operate smoothly across terms of election including being a voting member of the executive officers, b. shall exercise such other authority and responsibilities as from time-to-time may be necessary and/or beneficial to accomplishment of the purpose, mission, goals and/or activities of the association, as assigned by the executive committee,   VII – Committees  A. Executive Committee shall consist of the officers of the association. The executive committee shall exercise all powers and management of the association and shall make routine periodic reports to the association members, B. Planning/Fundraising Committee shall consist of the vice-president as chairperson plus at least 2 other association members. The committee shall coordinate the development, planning and implementation of programs, special events, fundraising activities, and make recommendations to the executive committee for related expenditures. It shall make routine reports to the executive committee C. Finance Committee shall consist of the treasurer as chairperson plus 2 other association members who have fiduciary responsibility and management authority over the transaction of all funds after routine report to and as directed by majority vote of the executive committee association. D. Membership Committee shall consist of a "class representative" of each surviving, graduating class of Unioto including at least one person who shall be appointed to serve as association Historian. This committee shall be chaired by the association secretary. It shall have oversight, of and management for all membership data including names, dates of graduation/attendance, current addresses, and other contact information, noted family status, personal achievements, etc. E. Ad Hoc Committees shall be appointed as issues necessitate and shall not continue beyond the resolution of the specific issue, F. Nominations Committee shall consist of the immediate past president as chairperson plus no more than 4 additional members chosen from among the class representatives. It shall convene at least three months prior to the biennial meeting expressly for the purpose of recruiting a slate of executive officer candidates to be voted on by the membership   VIII – Compensation   A. No monies or other forms of material value shall inure to the personal benefit of any officer (or family member) of the association except as reimbursement for personal funds actually expended on behalf of and with the known approval of the executive committee. The executive committee may at its discretion authorize, in advance, reimbursement to any officer for specific services rendered which constitute an exceptional form of service not otherwise available for the conduct of the business of the association, and subject to the market reasonableness of such reimbursement as determined by the executive committee, excluding the vote of the officer subject to reimbursement.   B. No officer of the association shall knowingly act in or serve to influence others in any decisions for which a personal and material conflict of interest is either apparent or subject to perception of possible conflict. Others having knowledge or suspicion of such potential conflict shall report same to the executive committee upon acquisition of such knowledge/suspicion.   IX – Amendments  A. These By-Laws may be amended by majority vote in the affirmative among members present at any biennial meeting or specially called meeting of the full membership after notice of the proposed amendments have been posted for review and opportunity for comments have been provided. Amendments shall take place immediately upon conclusion of the affirmative vote which may be by ballot or voice ascension.   X – Conduct of Meetings  A. The conduct of all meetings shall generally employ Robert’s Rules of Order but shall not be bound by such rules should the majority of members present elect to suspend said rules. Such suspension shall only be employed when it serves the efficiency and/or effectiveness of the association, its image, the safety of its members/properties and/or other things prudent and judicious to the operation of the association. In so doing, no illegal or threatening acts shall be considered or employed.   B. Any person(s) and/or groups may be removed from meetings after fair warning if, in the opinion of the chairperson plus one other attendee, said person/group is demonstrating any one or more of the following:   1. failing to act in an appropriate manner of decorum   2. is repeatedly disruptive after having been warned by the chairperson,   3. without full respect for the tenets of the goals of the association,   4. is seeking to improperly influence the actions of the committee   5. other ways which impair, impede or otherwise offend those present and their function.   1958  Revised 4/1960  Revised and Adopted 7/5/2003